Home » Student Position: Contact Lists Management System Administrator – POSTING CLOSED

Student Position: Contact Lists Management System Administrator – POSTING CLOSED

Edmonton Seniors Coordinating Council (ESCC) requires a summer student with excellent Microsoft Office, technical, communicating, and organizing skills to undertake the following:

Job Description:

Research a Contact Management System program app for ESCC’s contacts that is compatible with Microsoft Office 365.

Become familiar with ESCC’s current contact management, procedures and file management systems.
Meet with supervisor and other coworkers to acquire a good understanding of each file management practices.
Cooperatively identify gaps, duplication, and areas for improvement.
Data entry of ESCC contacts into new program.
Create distribution lists.

Work independently, write/draft step-by-step procedures and work instructions consistent on how to use new contact management system.
Create training program for ESCC staff on new system.
Facilitate training of ESCC staff on new system.
In consultation with coworkers, examine existing records management systems with an eye to potential improvements (to filing protocols, logical and accessible locations, etc.).
Recommend improvements and follow through with updates as directed by supervisor.

Assist with data entry (or data cleaning) as requested to update specific records.
Other duties shall be assigned as required.

Experience and Skills:

Proficiency with Microsoft Office Suite; MS Teams is required.
Experience working with contact list management systems.

Excellent listening and verbal communication skills.
Highly organized and capable of creating organizational systems that others easily utilize.
Ability to manage updates/revisions to ensure accuracy and relevance.
Understanding of how to handle confidential information.
Detail oriented and imaginative.